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The Open Access Team can apply this exception if you joined UCL from a non-UK HEI, and there is no other author with a UCL affiliation on the paper

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The Open Access Team can apply this exception if you joined UCL from a non-UK HEI, and there is no other author with a UCL affiliation on the paper

Exceptions into the REF policy

Contact the Open Access Team to talk about papers that are particular.

If it is not possible to determine that the paper complies with the REF open access policy if you joined UCL from another UK university, and there is no other author with a UCL affiliation on the paper, the Open Access Team can apply this exception. Contact the Open Access Team to talk about specific papers.

If you cannot get your last accepted manuscript inside the necessary duration (see whenever can I upload to RPS?), this exception may use. If you should be maybe not the matching writer, you ought to make all reasonable efforts to obtain your hands on the manuscript through the matching writer, from your own other co-authors, or through the publisher. Contact the Open Access Team to talk about specific documents.

Where you can find appropriate obstacles to creating a manuscript available access through a repository, or the writer’s identification should be protected (because depositing the paper would place the writer or even the organization at danger), these exceptions may use. Contact the Open Access Team to talk about specific documents.

Many journals are compliant because of the policy. Where a log will not comply, given that it will not enable access that is open a repository within one year (REF panels A and B) or 24 months (REF panels C and D) of book, or does not enable available access in a repository after all, the writer is motivated to consider posting in an alternative solution journal. An exception applies if the author still wishes to publish in the chosen journal, and considers that it is the most appropriate publication for the work.

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After your paper is accepted for publication, upload your manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?). It is made available access after the embargo duration, where that is allowed.

In the event your paper contains content that is third-party which available access legal rights may not be given you’ve got the choice to upload the written text by itself. Nevertheless, the REF policy recognises that the content that is third-party be necessary to the publication, and enables an exclusion should this be the actual situation. You really need to upload the manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?), and notify the Open Access Team that your particular paper includes third-party content and may never be made available access.

Papers accepted for publication from 1 April 2016 to 31 March 2018 is supposed to be entitled to distribution to your REF should they had been deposited within an available access repository within 3 months of very very very first online book. Papers accepted following this date needs to be deposited in an access that is open within 90 days of acceptance. But, this exclusion pertains to outputs accepted after 1 April 2018 that have been deposited within 3 months of first online book but maybe maybe not within 3 months of acceptance.

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This exclusion might only be used in specific extenuating circumstances, as an example in instances of extensive leave. Contact the Open Access Team for advice.

RPS and UCL Discovery

RPS (Research Publications provider) is UCL’s publications administration system. Information on magazines are imported or entered manually into writers‘ pages in RPS, and utilized in IRIS instantly. Where your final accepted manuscript is uploaded it really is prepared because of the Open Access Team and made for sale in UCL Discovery in accordance with the publisher’s stipulations.

See our guides for assistance with handling your magazines in RPS. If you’re struggling to get on RPS, contact

UCL Discovery is UCL’s available access repository, showcasing and access that is providing UCL research magazines.

To meet up certain requirements associated with the REF available access policy, UCL’s magazines policy and UCL’s policy on thesis deposit, all outputs is uploaded to UCL’s Research Publications Service (RPS). They shall then be processed because of the Open Access Team and made freely for sale in UCL Discovery in accordance with promo code the publisher’s conditions and terms.

Various types of book are uploaded to RPS and made access that is open UCL Discovery in line with the publisher’s conditions and terms, including articles and seminar documents, publications and guide chapters, and outputs from seminars, workshops and meetings held at UCL or organised by UCL scientists.

Datasets, numbers, posters, computer computer software, models and similar outputs should be deposited when you look at the UCL Research Information Repository.

If you cannot sign in into other UCL sites (such as UCL Moodle) there might be problem together with your UCL password. See MyAccount – managing your UCL password.

In case your password is taking care of other UCL web sites, contact

RPS identifies magazines by kind (eg. seminar paper). In a few full instances, you may want to improve the type (eg. from seminar paper to seminar abstract). The book kind seems near the top of the complete record in RPS. You will notice a tiny pencil icon beside the production kind. Simply Simply Simply Click you will be able to select a different type; then save your changes on it, and.

If your book will not show in chronological purchase in RPS and IRIS, chances are that the date that is reporting in RPS just isn’t populated. Go through the name for the book in RPS to see its complete record. In the event that reporting date field towards the utmost effective right is blank, click in the pencil symbol to include the book date, then conserve. The matching IRIS record will update immediately.

In the event that you create a fundamental record for a paper when it’s accepted (see our guide Record a publication in your RPS profile), and a complete record is later imported into RPS from an outside database like Scopus or internet of Science, the 2 documents should merge immediately. If this will not happen, contact the Open Access Team therefore we will merge the duplicate documents for your needs.

See our guide Upload your book to RPS. The Library’s e-theses pages explain how to upload a research e-thesis that is doctoral. For help uploading files, contact the Open Access Team.

Should your „manuscript“ is an accumulation of files, you don’t need to develop A pdf that is single. It is possible to upload all of the appropriate files separately, or being a zip file.

See our guide ORCID for UCL researchers. When you yourself have any problems producing an ORCID ID, contact the Open Access Team.

You are able to provide another person in UCL staff delegate legal rights to handle your RPS record.
To delegate, in RPS head to Menu>My Account>Account settings>Manage delegates. Go into the surname of the delegate, then pick their name through the drop-down package that may appear. Click ‚Enter‘, then ‚Save‘.

Magazines listings are exported from RPS and embedded in other webpages. These listings are chronological, on the basis of the reporting date in RPS. In the event that date is wrong or lacking it is possible to upgrade it: see My magazines are not showing up in date purchase. Just how can this be fixed?

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